Records Request Form (Printable PDF Form)

To request information from the Yorktown Independent School District, please complete and submit the form below.

Please be as specific as possible in the description of your request. Please also include whether or not you wish to receive the District's response in an electronic format.

As authorized by law, the District shall charge a requestor for additional personnel time spent producing information for the requestor after personnel of the District have collectively spent:

1. 36 hours of time during the District’s fiscal year; or

2. 15 hours of time during a one-month period.

Your Request will be submitted to the District for processing.

If your request was submitted outside of the Yorktown ISD Administration Building’s business hours, including anytime after 4:30 p.m.(CST), or on weekends and/or holidays, it will be received by District personnel on the next regular business day. If the District is unable to fulfill your request on or before the tenth (10th) business day following its receipt of your request, you will be notified accordingly.

If you do not receive a response from the District within ten (10) business days, please contact the YISD Administration office.

Requirements for Volunteers -- GKG Regulation

Each campus principal or designee will coordinate the campus volunteer program and ensure volunteers are recruited, screened, trained, and placed in appropriate activities in accordance with District policy and campus needs. The District will conduct a criminal history record check on all applicants for volunteer positions.

• Volunteer Form

Policy GKD(Local) permits public use of designated school facilities. No private parties shall be allowed. Written application shall be made at least ten school days in advance and a copy of the Lessee Liability Insurance be submitted.

• Facilities Reservation Form - GKD (Local Policy)

• Lessee Liability Insurance Requirements

District-affiliated school-support organizations and booster organizations, and other parent groups, shall organize, fundraise or solicit donations, and function in a way that is consistent with the District’s philosophy and objectives, Board policies, District administrative regulations, applicable UIL or other governing association guidelines, and financial and audit regulations. [See also CDC and CFC]

• Parent Organization / Booster Club Fund Raiser Request - GE (Local Policy)

A parent organization or booster club desiring to conduct a fund-raising activity in a District school, including a concession stand, must submit to the Superintendent a request containing the following information [see GE(EXHIBIT)]

1. Purpose of the fundraising;

2. Type of activity;

3. Dates and times of the activity;

4. Name of the person who will be handling the money;

5. Name of the sponsoring organization and representative;

6. Estimated amount of money to be raised; and

7. Whether proceeds from the sale benefit the school or the District.

This request must be submitted at least 10 days prior to the proposed activity. Each request for approval of a fundraising activity must be made separately.

District booster clubs will:

1. Be voluntary and support student activities of the school;

2. Use school facilities only with the prior approval of the Superintendent

3. Not attempt to influence District employees in the administration of duties;

4. Comply with administrative regulations, Board policy, and any applicable UIL or other governing association rules when offering money or gifts to the District [see CDC];

5. Pay all taxes and other debts incurred by the organization (food products, meals, soft drinks, and candy are exempted from taxes only if state law is followed);

6. Provide evidence of adequate insurance coverage for activities conducted on school premises (the District cannot provide insurance coverage for the booster club);

7. Submit to an annual audit and supply copies of its audited financial statements to the Superintendent, annually; and

8. Assume liability for any and all personal injuries or property damage arising from their activities.

Request for Reservation